Title: Senior Grants Administrator Location: Upper East Side Org Unit: Basic Science Research Support Work Days: Weekdays and some weekends Exemption Status: No Selection Pay Grade: 07
Position Summary Manages grants and sponsored research related administrative and financial activities with a focus on development and growth of research activities.
Oversees and coordinates pre-award activities. Ensures timely submission of federal, foundation, and industry-sponsored grant applications and contracts pursuant to internal policies and sponsor requirements.
Responsible for grants and contracts processing. Oversees accurate completion and timely routing of internal paperwork and disclosures. Negotiates with sponsor as needed for contract execution. Maintains database and records to track activities.
Oversees and coordinates post-award activities. Provides on-going financial oversight of grants and contracts including but not limited to: tracking of funds, evaluating expenditures, forecasting, preparation and submission of progress and final reports.
Maintains, tracks and updates effort tracking to ensure compliance with time and effort policies.
Works with investigators to manage budgeting process for grants and contracts and assists in general budget development and implementation.
Manages payments of services and reimbursements of expenses including but not limited to preparation and submission of payment requests, check transmittals, expenses, fund transfers, and travel requisitions; ordering laboratory and office supplies.
Responsible for preparation of standard and ad-hoc reports on expenditures and awards/grants. Provides analysis and reasons for variance as needed. Forecasts expenditures and makes recommendation for corrective action if deficits are projected.
May assist with program specific promotional or outreach activities.
Assists with growth and development of research. Creates growth plans for sustainability; strategizes with leaders to bring new studies and increase overall grant portfolio.
Manages onboarding and appointment process for post doctoral staff and graduate students.
Manages and advises on the operation of research programs. Recruits, hires and supervises programs.
Oversees and coordinates grants management and financial management in support of research staff in the department. Serves as the point-of-contact and resource to staff for all research grant activities for pre- and post-award.
Ensures compliance with institutional policies regarding systems access and training required for access for human subjects research.
Manages purchasing. Monitors expenses for correct allocation to various grants and funds and also to ensure they are consistent with institutional and sponsors' policies.
Approximately 5 years of experience in basic research administration.
Experience in pre and post award processes, lab ordering and equipment management.
Experience in reporting, budgeting and compliance aspects of research.
Knowledge of Lab Safety adn NIH regulations governing basic research.
Prior supervisory experence.
Experience in developing business and strategic plans for new programs and program growth highly desired.
Knowledge, Skills and Abilities
Ability to foster smooth communication and teamwork among clinical research faculty, fellows, staff, internal and external stakeholders, and external organizations (sponsors and contract research organizations).
Proficiency in MS Office, specifically word processing (Word), spreadsheets (Excel) and database applications.
Demonstrated excellent organizational, oral and written communication skills.
Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization-are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer.