The Administrative Assistant to Tenet Physician Resources (TPR) is responsible for providing administrative support to six executives within the Physician Resources Department. This support is primarily focused in the areas of expense management, travel planning, calendar management, email correspondence and meeting planning. In addition, this position responsibilities include:
Responsible for understanding the detailed process and procedures of Tenet's administration process and evaluating and recommending department processes to ensure compliance with Tenet policy.
Responsible for coordinating travel for department members as requested.
Responsible for maintaining the TPR master calendar to include communication of travel calendars, PTO, company, and department meetings for all department members.
Responsible for maintaining the professional calendar for TPR CEO and CFO to also include the coordination of webinars, conference calls, on-site and off-site meetings which typically involve high level of difficulty given the complex schedule of other executives and coordination with their administrative assistants.
Gather documentation needed to file all expense reports for physician resources team, including several members who travel extensively and reconcile with corporate Amex bills.
Create and maintain various PowerPoint presentations and excel spreadsheets as requested
Maintain online tools, eTenet access and distribution lists for the team.
Maintain over 90 distribution lists of facility chief officers and corporate executives.
Responsible for maintaining agendas and meetings of department meetings, including follow up on action items generated from meeting.
Responsible to onboard new department employees to assure each has the necessary equipment, connectivity, and tools to begin performing their work immediately and that all outlined HR functions are performed completely.
Liaison with IT to manage department printers, computers, and telephones with the responsibility to call in trouble tickets, coordinate with IT staff and maintain daily maintenance of such equipment.
Complete necessary purchase requisitions and supply orders needed to support department staff.
Participation in special department projects as requested.
High School Diploma required; bachelor's degree highly preferred
Minimum of 5 years of executive level administrative experience required
Strong written and oral communication skills
Computer literate in Microsoft Office with high level of proficiency in Word, Outlook, Excel, PowerPoint and Visio
Ability to multi-task
Tenet Healthcare complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.
Primary Location: Dallas, Texas
Facility: Tenet Headquarters
Job Type: Full-time
Shift Type: Days
Employment practices will not be influenced or affected by an applicantâ��s or employeeâ��s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.
Tenet Healthcare Corporation (NYSE: THC) is a diversified healthcare services company headquartered in Dallas with 112,000 employees. Through an expansive care network that includes United Surgical Partners International, we operate 65 hospitals and approximately 510 other healthcare facilities, including surgical hospitals, ambulatory surgery centers, urgent care and imaging centers and other care sites and clinics. We also operate Conifer Health Solutions, which provides revenue cycle management and value-based care services to hospitals, health systems, physician practices, employers and other clients. Across the Tenet enterprise, we are united by our mission to deliver quality, compassionate care in the communities we serve.