PRMO Established in 2001, Patient Revenue Management Organization (PRMO) is a fully integrated, centralized revenue cycle organization supporting all of Duke Health, including Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, the Private Diagnostic Clinic, and Duke Primary Care. The PRMO focuses on streamlining the revenue cycle through enhanced management of scheduling, registration, coding, HIM operations, billing, collections, cash management, and customer service. The Mission of the PRMO is delivering quality service by enhancing the patient experience, providing financial security, and preserving Duke’s reputation and mission of advancing health together. Our Vision is to be recognized as a world class innovative revenue cycle organization that values our people, patients and performance.

Duke University Health System - Patient Revenue Management Office (PRMO) seeks to hire a Service Access Team Leader who will embrace our mission of Advancing Health Together.

 

The Service Access Team Lead is an integral part of the patient care team in the clinic/service area and is responsible for patient registration activities including patient identification, demographic and insurance updates, check-in, check-out, point of service collections (deductible, copay, coinsurance and balances), referral and order management, and appointment scheduling according to established policies and procedures. The Patient Service Associate Team Lead is responsible for living Duke's values and demonstrating expected behaviors while contributing to creating a positive patient experience and building a positive work environment. The Patient Service Associate Team Lead will maintain a professional image in appearance and over the phone. The Patient Service Associate Team Lead contributes to ensuring the registration desk and waiting areas safeguard patient privacy, confidentiality and safety and are well maintained and clean.

 

Work hours

 

 

 

Job Summary

 

 

Preparation for clinic

 

• Review listing of today's patients and next day patients (Department Appointment Report –DAR) Complete prior preparation activities as required by clinic/department area. 
• Manage clinic work queues following appropriate policies and procedures. Missing Registration items that can be cleared for patients prior to or at arrival Referral work queues Orders work queue.
• Obtain Imprest cash bag.

 

Patient check-in

 

• Identify correct patients in Maestro Care. Verify/update patient demographic and insurance data as needed. Run RTE (Real Time Eligibility) for any updates or changes to insurance. 
• Complete check in – responding as needed to alerts, warnings and confirmation checks. 
• Refer patients with financial questions to the Financial Care Counselor. 
• Present and educate patients on required forms (MSPQ, COA/COT, ABN). Obtain signatures on forms as required and process forms per policy. 
• Collect co-payments, deductibles, prepayments  and balances on accounts due; post payments correctly in Maestro Care. Provide receipt. Patients unable to pay should be sent to the Financial Care Counselor. 
• Coordinate all labs/procedures in accordance by physician/provider request.

 

Scheduling tests and procedures

 

Complete ancillary scheduling accurately, according to physician orders. 

Ensure all tests and consultations are scheduled in the correct sequence. 

Explain test preparations to patients, according to standard practice instructions.

 

Cash Management 

 

Explain billing and share Financial Assistance Policy FAQs to patients according to PRMO policies. 

Collect patient liability (payments due to include copay, deductible, coinsurance , prepayments as appropriate and balances). 

Ensure that patient receives financial counseling if necessary, based on ability to pay, account status flags, billing inquiries and waiver requirements. 

Balance cash collections to User Batch Report daily. 

Reconcile cash discrepancies as required. 

Secure cash appropriately at all times during clinic hours. Return cash bag at end of shift to Cash Manager.

 

Patient check-out (as applicable) 

 

• Identify patient; review the Check Out screen or the AfterVisit Summary (AVS) for orders (same day or future), referrals and follow up information. Schedule as appropriate.
• Coordinate/schedule follow up appointments ensuring correct appointment type, location, provider and referring physician, as applicable.

 

Customer Service, Safety and Work Culture 

 

• Interact with patients, visitors and staff in a professional manner at all times. Be available and greet patients and visitors immediately upon presentation. 
• Meet or exceed patient expectations at each encounter. Anticipate patients' needs; inform patients of delays; offer alternatives (cafeteria, reschedule). 
• Consistently use