Executive Assistant

Sutter Medical Group (SMG)

Location: Sacramento (Hybrid)

Sutter Medical Group (SMG) is currently seeking a dynamic Executive Assistant to join our Administrative Services team. Based out of our Sacramento (Natomas) office, this position is hybrid, combining in?person and remote work. The Executive Assistant supports SMG leadership teams, departments, and committees with the full range of administrative functions required by a robust, multi?layered medical group.

Responsibilities

• Partner with clinician administrators (C?level executives, Senior Medical Group Leadership, etc.) to ensure achievement of administrative tasks and strategic objectives.
• Establish and follow protocols and practices ensuring compliance with department and group standards, policies, and applicable regulations.
• Take a strategic and tactical approach in identifying best practices, standardizing workflows, and implementing process improvements.
• Identify, define, and analyze administrative, operational, and programmatic issues and develop actionable recommendations.
• Provide high?level administrative support including complex calendaring, scheduling, meeting preparation, minutes, and time/expense reporting.
• Plan, coordinate, and run meetings (in?person and virtual), including pre?work, materials, logistics, and post?meeting follow?up.
• Support onboarding of new clinicians and administrative team members.
• Assist with communications including creating, editing, proofing, and finalizing correspondence, reports, and presentations.
• Facilitate administrative programs and processes including audits, reporting, and tracking of measures/metrics.
• Exercise independent judgment, discretion, and originality in resolving recurring or unusual administrative challenges.
• Work independently and collaboratively on day?to?day operations and strategic initiatives.
• Maintain confidentiality and professionalism in all interactions.
• Other duties as assigned.

Skills and Knowledge

• Strong critical thinking, analytical, and problem?solving skills with high attention to detail.
• Proactive and anticipatory approach to identifying issues, risks, and improvement opportunities.
• Advanced organizational and prioritization skills to manage competing deadlines and shifting priorities.
• Excellent written and verbal communication skills with the ability to interact effectively with physicians and senior executives.
• Demonstrated leadership capabilities including collaboration, influence, and mentoring.
• Strong understanding of medical group operations, governance structures, and strategic planning.
• High level of professionalism, discretion, and confidentiality.
• Exceptional interpersonal and relationship?management skills.
• Demonstrated project management skills, including planning, organizing, and coordinating multiple workstreams simultaneously.
• Ability to manage timelines, deliverables, dependencies, and follow?up across executive, service line, and departmental initiatives.
• Experience supporting governance cycles, committees, or cross?functional projects from initiation through completion.
• Ability to create project plans, track milestones, identify risks, and communicate status updates to leadership.
• Comfort working in environments with ambiguity, evolving scope, and multiple stakeholders.

• Associate?s Degree or equivalent in Business Management or related field and/or four years of progressive administrative experience; or a combination of education and experience.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint). Experience with Adobe products and survey tools preferred.
• Demonstrated experience supporting senior?level leaders in a complex, matrixed organization.
• Demonstrated experience coordinating projects, committees, or initiatives with multiple stakeholders.
• Formal or informal training in project management methodologies (e.g., Lean, Agile, PMP, CAPM) preferred but not required.
• Healthcare or medical group experience preferred.
• Ability to work occasional early/late hours and travel locally as needed.
• Must live within a commutable distance to Sacramento and work onsite 2-3 days per week.

• Excellent benefits, including zero-cost medical insurance
• Paid medical benefits for employees and dependents
• Robust retirement
• A positive work-life balance and Northern California's natural beauty and lifestyle

Sutter Medical Group (SMG) is a vibrant and talented community committed to delivering safe, affordable and high-quality care. Our multi-specialty medical group is comprised of over 1,600 clinicians practicing in seven counties in northern California, most within a 50-mile radius of Sacramento. SMG contains primary care and specialty Physicians and Advanced Practice Clinicians -- nurse practitioners, physician assistants, certified nurse midwives, licensed clinical social workers and licensed marriage and family therapists, who make up about 20% of our group. Our clinicians not only excel in clinical practice but are also actively engaged in teaching, research, leadership, community outreach, and volunteer work. SMG has earned both local and national recognition for excellence in patient care and experience.

It is the policy of Sutter Health and its partners to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of basis of race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state or federal law, ordinance or regulation. We promote the full realization of equal employment opportunities through a positive continuing program within each medical group, company, hospital, department, and service area. Equal employment opportunities apply to every aspect of Sutter's employment policies and practices.