Summary

The incumbent serves as the supervisor of the Anatomic Pathology section of the Pathology and Laboratory Medicine Service at the Richard L.Roudebush VA Medical Center. This position manages the Surgical Pathology - Histology - and Cytology services within the Anatomic Pathology section.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Education: Individuals must have successfully completed a baccalaureate degree from a regionally accredited college/university and successfully completed a Commission on Accreditation of Allied Health Education Programs accredited cytotechnology program
• Certification: Candidates must currently possess the Cytotechnologist (CT) (ASCP) or Specialist in Cytotechnology (SCT) (ASCP) certification given by the ASCP Board of Certification
• Grade Determinations: In addition to the basic requirements for employment - the following criteria must be met when determining the grade of candidates: Experience
• At this level - the candidate must have one year of creditable experience equivalent to the GS-11 grade level that is directly related to the position to be filled
• Demonstrated Knowledge - Skills - and Abilities
• In addition to the experience above - the candidate must demonstrate all of the following KSAs: i
• Demonstrated leadership and managerial skills - including interpersonal relations and conflict resolution to effectively interact with employees - team leaders - and managers
• ii
• Ability to plan - organize - set short and/or long term goals - and conduct studies on technical and administrative problems - including personnel shortages - organizational structure - and new technology
• iii
• Skill in communicating management goals with individuals to obtain the desired effect - while ensuring compliance with established policies and regulations
• iv
• Ability to perform the full range of supervisory duties - which includes responsibility for assignment of work - performance evaluations - maintenance of staff competencies - selection of staff - recommendation of awards - advancements - and disciplinary actions - as appropriate
• v
• Knowledge of federal and state laws - regulations - and accrediting/regulatory requirements to develop plans and procedures for the laboratory
• vi
• Knowledge of laboratory quality management procedures and principles sufficient to establish and monitor a laboratory quality management program and/or education and training of laboratory staff - including annual CLIA proficiency testing
• vii
• Ability to rescreen previously screened negative cases - including those designated as "high risk" cases - before the diagnostic interpretation is released from the cytopathology laboratory
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-12
• Physical Requirements: The work requires regular and recurrent standing to perform procedures and tests - walking between different areas within the laboratory and throughout the medical center
• The work involves sitting at a microscope or computer - manual dexterity - visual acuity - color vision and the ability to sit and concentrate for long periods of time
• Requires intermittent moderate lifting (15-44 pounds)
• light carrying (under 15 pounds)
• use of fingers
• both hands required
• intermittent but possibly prolonged stooping and kneeling
• ability to read and comprehend ordinary type and computer screens
• ability to hear (aid permitted) and work in an environment with constant noise
• working closely with others
• high cognitive function required to work in a fast-paced environment with competing priorities without loss of accuracy
• emotional stability required to maintain self-control in difficult and stressful situations.

Duties

• Duties and tasks include but are not limited to the following: - Oversees daily operation of the section - ensuring that agency policies and priorities are followed - that all specimens are processed and results verified and released in a timely and efficient manner
• - Develops performance standards - communicates these standards and progress in meeting these standards to subordinates and evaluates the work performance of subordinates
• - Supervises the day-to-day operation of Anatomic Pathology section - prepares work schedules - and assigns duties to subordinates to ensure efficient and timely performance of all tests and procedures
• The incumbent gives advice - counsel - and instruction to employees on both work and administrative matters
• The incumbent hears and resolves minor complaints from employees and refers group grievances and more serious unresolved complaints to the Lab Manager or Director as appropriate
• - The incumbent effects progressive disciplinary actions as necessary and informs laboratory management of all disciplinary action taken
• - The incumbent reviews and approves leave of subordinate employees as appropriate - ensuring minimal necessary coverage of the area is maintained at all times
• - The incumbent interviews candidates for positions within the section and recommends appointments - promotions - and reassignments to positions
• Performs reference checks and all other required hiring procedures
• - Identifies and provides for training needs and evaluates processes to identify ways to improve efficiency - production - cost-effectiveness - and quality of the section
• - Evaluates the suitability of each specimen for analysis - requesting a new specimen if determined to be unusable
• Prepares specimen for analysis according to established procedures
• Follows established procedure for handling mislabeled - unlabeled - or unsuitable specimens
• - Performs and completes all proficiency and competency testing to meet deadlines and with satisfactory performance
• Distributes and tracks proficiency testing for the department
• - Involved in statistical data collection and/or documentation for records - reports - Quality Assurance monitors - and quality control
• Maintains a detailed - accurate record in an organized fashion - tracks activities - and processes paperwork accurately and promptly
• - Able to organize and prioritize work during heavy workload situations to expedite patient results
• Prioritizes work between non-specimen activity and patient care
• - Takes initiative to solve problems without assistance or transferring of responsibility unless justified
• Maintains a positive attitude - willingness to work as part of a team and is supportive of coworkers
• Collaborates and works well with others
• - Able to respond and adapt to new processes - procedures - or equipment
• Willing to make changes to improve service
• - Answers and appropriately and professionally addresses any incoming inquiries to the laboratory - whether via phone - electronic communications - or in-person communications
• - Assists in the preparation for regulatory inspections by reviewing and ensuring compliance with all regulatory requirements and participates in the inspection of in-house and external facilities as required
• - Promptly reports all variances - incidents - and/or deviations from policy as required and in accordance with policies and procedures
• Work Schedule: 7:30am- 4:00pm - Monday- Friday Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 93409-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized